Membership Policies and Ins & Outs

SETTING STUDENTS UP FOR SUCCESS

PARENT AND STUDENT CONFERENCES

You are encouraged to schedule progress conferences with a Director or Student Success Coach to discuss your student's progress at Tutoring Club and at school, and you are responsible for scheduling these conferences. As each student is unique, the timing of those conferences should be discussed with a Director or Student Success Coach. Three to four conferences a year is a good starting point. To allow for thorough review, drop-in conferences are prohibited. But still feel free to stop in and simply say hello!

Conferences with a Director, Assistant Director, or Student Success Coach are encouraged and are provided at no cost. However, due to the volume of meetings and our tight schedules, a 24-hour cancellation notice is required for meetings so we can offer that time to another family. Without such notice, a missed appointment fee of $30 will be assessed.

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MONITORING STUDENTS' SUCCESSES

Tutoring Club encourages students to enjoy and be successful in their school experiences. We celebrate their successes not only from our sessions here, but also from their achievements at school. As such, students are encouraged to bring in copies of all report cards and interim grades, as well as assignments, quizzes, or tests that show high or improved grades. Bonus tokens will be given for these successes!

Seeing report cards, as well as updated IEPs/504s, assessment data, and evaluations when applicable, allows us to monitor how a student is doing in school. Students who are attending Tutoring Club for support with their schoolwork and/or study skills will see best results if they provide login credentials to their schoolwork portals and gradebooks so that we can monitor student progress and discuss study habits in real-time. This also allows the team to be aware of upcoming tests and deadlines. On occasion, we may need to modify our tutoring plan with a student, and the sharing of these reports will allow us to be proactive in doing so.

If needed, we are also happy to speak with teachers or attend parent/teacher conferences, IEP meetings, etc. Just ask! We will communicate with your student's teacher(s) upon receiving written authorization.

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BECOMING SUCCESSFUL STUDENTS

COMMITMENT + ATTENDANCE = SUCCESS:
Consistent attendance is one of the primary factors in student success. Tutoring Club students are successful because they attend consistently; they arrive on-time and prepared for tutoring; they ask questions; they practice what they have learned from their tutors; and they are committed to their personal growth.

It takes time for each student to reach their goal. Each student should commit to completing their Customized Game Plan, and to spending the time necessary to do so. Results of their plan will not be realized without consistent attendance and completion of the plan.

Tips for Success:

Students should attend each session for which they are scheduled.
Students should be punctual. Sessions begin and end promptly at the scheduled time.
Students receiving help with schoolwork are responsible for bringing their textbook(s) and binders, notes from class, homework assignment(s), agenda/planner, scientific calculators, and whatever else they need to complete their schoolwork and get ready for their test(s).
They should also bring in their laptops or tablets for assignments and should check their student assignment portals and grade portals ahead of their session to maximize their time with their tutor. We have free Wi-Fi and will give students the login ID.
We encourage students to bring in their graded assignments, tests, and quizzes, so we can review any missed concepts and monitor the effectiveness of their tutoring plans.
To make the tutoring sessions most efficient, students should try to complete their homework prior to their tutoring session. This allows the time with their tutors to be spent reviewing their homework, reviewing new and difficult concepts, and preparing for tests and quizzes. This makes for a more productive session than the student simply sitting and working on homework that they already know how to do.

TUTORING CLUB'S SCHOOLWORK SUPPORT GENERAL GUIDELINES:
Our Schoolwork Support tutoring helps students who need assistance with schoolwork. We help students with most subjects, including calculus, biology, chemistry, physics, history, Spanish, AP/IB classes, and more. The recommended frequency for attending is usually based on grades:

For students earning A's or B's, two hours per week per subject is generally all that is needed to maintain grades (or improve for B's), and to cover current material.
For students earning C's and below, and especially with failing grades, best results are seen when students are with us every day, so we can review current material, as well as previously missed material.
Once grades begin to stabilize, students scale back. For Study Skills students, best results are seen when students are with us every day when they begin, so that we can evaluate and start affecting daily study habits.

Best results are seen when we have access to the student’s online grades to monitor progress, strengths and weaknesses, and provide real-time guidance and feedback. If your student will be receiving schoolwork help, please provide their portal credentials to us so we can provide this support for your student.

TUTORING CLUB'S INDIVIDUALIZED READING, WRITING, AND MATH FUNDAMENTALS:
In addition to study skills, test prep, and schoolwork help, Tutoring Club offers individualized plans in Reading, Writing, and Math fundamentals that improve academic performance (or push students further ahead). These are not a "quick fix" for academic issues, nor are they "band-aid" tutoring. The customized plan is, however, a plan that solves the real, underlying problems. Without fixing the underlying problems, students will continue to struggle in school, with problems getting worse each year.

A student’s success is dependent on consistency and continuity within the plan. For students to reach their goal in the estimated length of time, we recommend that students attend at least three hours per week, per subject. Without consistent attendance, we will not achieve consistent results. The goal grade level is determined by the current skill levels the student is working within, based on Tutoring Club’s Curriculum. All plan materials, including homework, will remain the property of Tutoring Club.

Tutoring Club is known for helping struggling students become proficient students, proficient students become advanced students, and advanced students become the top of their class. Our goal is to create confident, self-motivated, and independent learners through this process.

Your student's Reading, Writing, and/or Math plan level is the best indicator of progress toward this goal. If your student is below the recommended target level, you can expect inconsistencies in their academic performance, and they will likely not achieve their potential.

TUTORING CLUB OF MCLEAN TARGET LEVELS (number of years above grade level)
GOAL	Reading	Writing	Math
Proficiency	2-3	1	1
Advanced	3-4	2	2
Top of Class	4-5	3+	3+